Every tool your
yard needs
All of these features are built, tested, and in production. No "coming soon" labels, no feature tiers. Every feature below is included at £799 + VAT per yard per month.
Vehicle Intake & DVLA Lookup
Enter a registration number or VIN and YardPro instantly populates make, model, year, fuel type, transmission, body type, engine specs, and more. Full TecDoc integration adds displacement, power, and engine code data.
- Instant DVLA registration lookup
- VIN decoding with 40+ data fields
- TecDoc engine specs, displacement, power
- Automatic duplicate detection
- Assign yard location, lot number, and status
- 200 free lookups per yard per month, then £0.25 each
Parts Inventory Management
Strip a vehicle and catalogue every part with photos, condition grades, pricing, and storage locations. Our desktop companion app prints QR code labels directly to thermal printers for warehouse management.
- Multi-photo uploads per part
- Condition grading (A/B/C/D)
- Storage location tracking with QR labels
- Bulk part creation from vehicle
- Part categories and definitions
- MeiliSearch full-text search across entire inventory
eBay Integration (Full API)
Complete eBay Inventory API integration. Create, publish, revise, relist, and end listings directly from your parts inventory. Auto-generated HTML templates with vehicle and part data. Order sync pulls sold items back into YardPro.
- OAuth 2.0 eBay account linking
- Auto-generated SEO titles and HTML descriptions
- Category mapping and item specifics
- Business policy creation (payment, shipping, return)
- Order sync — sold on eBay, updated in YardPro
- 5,000 API calls per yard per day, 1 merchant per yard
Facebook Marketplace
Connect your Facebook pages and groups. Create posts from part data using templates, schedule them for optimal times, and set up auto-post rules that trigger when parts are listed.
- Facebook OAuth page and group linking
- Post creation from part data with templates
- Scheduled posting for optimal reach
- Auto-post rules on part creation/listing
- Engagement tracking per post
Point of Sale (POS)
Full counter sales terminal for walk-in trade and retail customers. Search by part number, barcode, or name. Basket with live VAT calculation, discount support, and customer assignment.
- Part search by number, barcode, or name
- Basket with automatic VAT calculation
- Discount support (% or fixed amount)
- Register open/close with cash-up reconciliation
- Keyboard shortcuts for fast counter operation
- Stripe Terminal integration for card payments
Invoicing & Quotes
Generate professional PDF invoices with your company branding. Email them with embedded Stripe payment links. Create quotes and convert them to invoices with one click.
- Branded PDF invoices with line items
- VAT modes: exclusive, inclusive, or no VAT
- Email invoices with Stripe payment link
- Quote creation, send, accept, reject flow
- Convert quote to invoice in one click
- Payment status tracking and history
Customer Management & CRM
Manage trade, retail, wholesale, eBay, and Facebook customers with multiple addresses, account balances, store credit, and full purchase history.
- Customer types: trade, retail, wholesale, eBay, Facebook
- Multiple addresses per customer
- Account balances and store credit
- Full purchase history and invoice records
- Customer statements and spend analysis
Dismantling Queue & Depollution
Kanban-style dismantling queue tracks vehicles through customisable stages. Per-step configuration with time estimates, photo requirements, and sign-off rules. Depollution tracking with compliance percentage and Certificate of Destruction generation.
- Kanban board with drag-and-drop stages
- Custom stage configuration
- Depollution step recording with compliance %
- Certificate of Destruction generation
- Worker assignment and sign-off per step
- Full audit trail per vehicle
Reports & Business Intelligence
Seven report types covering revenue, vehicle profitability, inventory intelligence, customer analysis, and more. Export to Excel, PDF, or CSV.
- Revenue reports by period, category, vehicle
- Profit per vehicle breakdown
- Dead stock detection and inventory turnover
- Best sellers and demand analysis
- Customer statements and spend reports
- Multi-yard comparison
Interchange & Cross-Reference
OEM part number database with vehicle fitment records. Cross-reference parts across makes, models, and years to sell more and reduce returns from incorrect fitment.
- OEM part number cross-referencing
- Vehicle fitment compatibility data
- Aftermarket part number mapping
- Supersession tracking
- Compatibility learning from actual sales
Every other tool you need
Stripe Payments
In-person card payments via Stripe Terminal. Online payments via invoice links. Payment plans with instalment tracking.
Scrap Management
Manage scrap dealers with per-metal pricing. Record weights, schedule collections, and track payments received.
Returns & Warranty
Return authorisation with inspection records. Refund processing, replacement linking, and warranty claims per part.
Task Management
Create, assign, and track tasks. Link to vehicles, parts, or locations. Priorities, due dates, and team workload visibility.
Team Chat
Real-time SignalR messaging. Team channels, direct messages, and announcements. Built in — no extra chat tool needed.
Notifications
Real-time push notifications for tasks, orders, stock alerts, and system events. Digest mode to batch updates.
Pricing Engine
Rule-based auto-pricing by vehicle age, mileage, part category, or condition. Multipliers, price history, and override support.
Label Printing
Print barcode and QR labels via the desktop companion app. Zebra ZD and other direct thermal printers. Batch printing support.
Email System
SMTP, SendGrid, or Mailgun — connect your preferred provider. Template system, variable injection, automated sends for invoices and quotes.
Stock Management
Stock checks (full, partial, spot), inter-yard transfers with approval, and formal inventory audits with variance reporting.
Automated Backups
Scheduled database backups with configurable frequency and retention. Auto-upload to S3. Manual trigger via admin panel.
Multi-Yard & Roles
Multiple yards from one account. 6 role levels (God → Viewer) with 88 granular permissions. Full RBAC for your team.
Full-Text Search
MeiliSearch-powered instant search across parts, vehicles, customers, and invoices. Breaker search NLP for natural language queries.
parts.yardpro.uk
Free public parts listing page and company shop view for every yard. Customers search and browse your catalogue online.
Dark Mode
Full dark mode across every page and component. Easier on the eyes during long sessions in warehouse offices.
Mobile App (Coming)
Flutter-based mobile app for yard-floor use. Photograph parts, scan barcodes, view inventory. Currently in development.
See it all in action
Book a demo and we'll walk you through every feature with real data. No sales deck — just the actual software running live.